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Processing Cash Advance
Processing Cash Advance
To safeguard the use and disposition of the Municipal Government’s assets and to determine its liabilities from claims, pre-audit is undertaken by the Municipal Accountant to determine that all the necessary supporting documents of the vouchers/claims are submitted.
Office or Division: Office of the Municipal Accountant
Classification: Simple
Types of Transaction: G2C- Government to Citizens
G2G- Government to Government
Who may avail: MGO Employees and Barangay
Checklist of Requirements
Checklist of Requirements
Process
Process
Step 1
Step 1
Client/ Disbursing officer submits Disbursement Voucher (DV) for Cash Advance of Salaries and Wages/Honorarium
AGENCY ACTION
Accounting Staff receives and records DV and assigns number
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.1
Step 1.1
AGENCY ACTION
Accounting staff checks allotment control if obligation is backed up by available fund
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.2
Step 1.2
AGENCY ACTION
Accounting staff reviews/processes Disbursement Vouchers, payroll and supporting documents for completeness
Fees to be Paid: None
Processing Time : 10 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.3
Step 1.3
AGENCY ACTION
Accounting staff returns payroll and supporting documents to client’s office if not complete
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.4
Step 1.4
AGENCY ACTION
Accounting staff prepares Cash Advance Voucher and Journal Entry Voucher (JEV)
Fees to be Paid: None
Processing Time : 1 minute
Person Responsible:
Accounting Clerk I
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.5
Step 1.5
AGENCY ACTION
Municipal Accountant check and signs JEV
Fees to be Paid: None
Processing Time : 1 minute
Person Responsible:
Municipal Accountant
Office of the Municipal Accountant
Step 1.6
Step 1.6
AGENCY ACTION
Municipal Accountant inspect the completeness of attachments and signs Disbursement Voucher
Fees to be Paid: None
Processing Time : 3 minutes
Person Responsible:
Municipal Accountant
Office of the Municipal Accountant
Step 1.7
Step 1.7
AGENCY ACTION
Accounting staff releases Disbursement Voucher to Treasurer’s Office
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
TOTAL:
FEES TO BE PAID: NONE
PROCESSING TIME: 39 minutes
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