Preparation of Advice of Check Issued
Preparation of Advice of Check Issued
The Accountant’s Advice is the final step in releasing of checks, it is a list wherein the payee’s name, amount to be paid, and check number and date can be found. The said document upon approval by the Municipal Accountant will be submitted to the corresponding bank for record purposes.
Office or Division: Office of the Municipal Accountant
Classification: Simple
Types of Transaction: G2C- Government to Citizens
G2G- Government to Government
Who may avail: MGO Employees, Barangay & Suppliers
Checklist of Requirements
Process
Step 1
Client submits Disbursement Voucher (DV) with signed and countersigned check
AGENCY ACTION
Accounting Staff receives and compares the name of Payee in the DV with the name in the check.
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.1
AGENCY ACTION
Accounting staff prepares Advice of checks issued and assigns number thereto
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.2
AGENCY ACTION
Accounting staff reviews accuracy of entry in the Advice of Check issued
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Office of the Municipal Accountant
Step 1.3
AGENCY ACTION
Municipal Accountant signs Advice of checks issued
Fees to be Paid: None
Processing Time : 1 minute
Person Responsible:
Municipal Accountant
Office of the Municipal Accountant
Step 1.4
AGENCY ACTION
Accounting Staff returns DV with check to the Office of the Municipal Treasurer
Fees to be Paid: None
Processing Time : 1 minute
Person Responsible:
Senior Bookkeeper
Office of the Municipal Accountant
Step 1.5
AGENCY ACTION
Authorized staff delivers Advice of Checks issued to LBP
Processing Time : 5 minutes
TOTAL:
FEES TO BE PAID: NONE
PROCESSING TIME: 26 minutes