Payment of Electric Bill, Telephone Bill,Supplies and Other Expenses

Payment of Electric Bill, Telephone Bill,Supplies and Other Expenses

On this service, it requires thorough review of the required documents to be attached on the vouchers which depends on the nature of the disbursements. Aside from this, the availability and source of funds is also checked for the approval of the said disbursement.


Office or Division: Office of the Municipal Accountant


Classification: Simple

Types of Transaction: G2C- Government to Citizens

G2G- Government to Government


Who may avail: MGO Employees/Offices

Checklist of Requirements

Process

Step 1

Official/ Employee submits Disbursement Voucher (DV) together with supporting documents

AGENCY ACTION
 Accounting staff receives and records DV, and assigns number on the DV with supporting documents

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.1

AGENCY ACTION
 Accounting staff checks allotment control if obligation is backed up by available fund

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.2

AGENCY ACTION
 Accounting staff reviews/processes Disbursement Vouchers and Supporting Documents for completeness

Fees to be Paid: None


Processing Time : 10 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.3

AGENCY ACTION
 Accounting staff returns to client’s office the DV if complete

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.4

AGENCY ACTION
Accounting staff prepares Journal Entry Voucher

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Accounting Clerk I

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant



Step 1.5

AGENCY ACTION
 Municipal Accountant signs JEV

Fees to be Paid: None


Processing Time : 1 minute

Person Responsible:
Municipal Accountant

Office of the Municipal Accountant

Step 1.6

AGENCY ACTION
Municipal Accountant inspects the completeness of attachments and signs Disbursement Voucher

Fees to be Paid: None


Processing Time : 3 minutes

Person Responsible:
Municipal Accountant

Office of the Municipal Accountant

Step 1.7

AGENCY ACTION
Accounting staff releases DV to the Treasurer’s Office for issuance of check

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Office of the Municipal Accountant

TOTAL:

FEES TO BE PAID: NONE

PROCESSING TIME: 39 minutes