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Payment of Electric Bill, Telephone Bill,Supplies and Other Expenses
Payment of Electric Bill, Telephone Bill,Supplies and Other Expenses
On this service, it requires thorough review of the required documents to be attached on the vouchers which depends on the nature of the disbursements. Aside from this, the availability and source of funds is also checked for the approval of the said disbursement.
Office or Division: Office of the Municipal Accountant
Classification: Simple
Types of Transaction: G2C- Government to Citizens
G2G- Government to Government
Who may avail: MGO Employees/Offices
Checklist of Requirements
Checklist of Requirements
Process
Process
Step 1
Step 1
Official/ Employee submits Disbursement Voucher (DV) together with supporting documents
AGENCY ACTION
Accounting staff receives and records DV, and assigns number on the DV with supporting documents
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.1
Step 1.1
AGENCY ACTION
Accounting staff checks allotment control if obligation is backed up by available fund
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.2
Step 1.2
AGENCY ACTION
Accounting staff reviews/processes Disbursement Vouchers and Supporting Documents for completeness
Fees to be Paid: None
Processing Time : 10 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.3
Step 1.3
AGENCY ACTION
Accounting staff returns to client’s office the DV if complete
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.4
Step 1.4
AGENCY ACTION
Accounting staff prepares Journal Entry Voucher
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Accounting Clerk I
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.5
Step 1.5
AGENCY ACTION
Municipal Accountant signs JEV
Fees to be Paid: None
Processing Time : 1 minute
Person Responsible:
Municipal Accountant
Office of the Municipal Accountant
Step 1.6
Step 1.6
AGENCY ACTION
Municipal Accountant inspects the completeness of attachments and signs Disbursement Voucher
Fees to be Paid: None
Processing Time : 3 minutes
Person Responsible:
Municipal Accountant
Office of the Municipal Accountant
Step 1.7
Step 1.7
AGENCY ACTION
Accounting staff releases DV to the Treasurer’s Office for issuance of check
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Office of the Municipal Accountant
TOTAL:
FEES TO BE PAID: NONE
PROCESSING TIME: 39 minutes
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