Payment of Goods, Civil Works and Consultancy Services-Public Bidding

Payment of Goods, Civil Works and Consultancy Services-Public Bidding

On this service, it requires thorough review of the required documents to be attached on the vouchers which depends on the nature of the disbursements. Aside from this, the availability and source of funds is also checked for the approval of the said disbursement.


Office or Division: Office of the Municipal Accountant


Classification: Complex

Types of Transaction: G2G- Government to Government


Who may avail: MGO Employees

Checklist of Requirements

Process

Step 1

Client employee submits Disbursement Voucher (DV) together with supporting documents.

AGENCY ACTION
 Accounting staff records DV and assigns number thereon.

Fees to be Paid: None


Processing Time : 8 minutes

Person Responsible:
Accounting Clerk I

Data Controller I

Office of the Municipal Accountant

Step 1.1

AGENCY ACTION
 Accounting staff checks allotment control if obligation is backed up by available fund

Fees to be Paid: None


Processing Time : 5 minutes

Step 1.2

AGENCY ACTION
 Accounting staff reviews/processes Disbursement Voucher and supporting documents for completeness

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Accounting Clerk I

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.3

AGENCY ACTION
 Accounting staff returns to client’s office DV if not complete

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Accounting Clerk I

Data Controller I

Office of the Municipal Accountant

Step 1.4

AGENCY ACTION
 Accounting staff prepares Journal Entry Voucher

Fees to be Paid: None


Processing Time : 15 minutes

Person Responsible:
Accounting Clerk I

Data Controller I

Office of the Municipal Accountant

Step 1.5

AGENCY ACTION
 Municipal Accountant signs JEV

Fees to be Paid: None


Processing Time : 1 minute

Person Responsible:
Senior Bookkeeper

Office of the Municipal Accountant

Step 1.6

AGENCY ACTION
 Municipal Accountant inspects the completeness of attachments and signs Disbursement Voucher

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Accounting Clerk I

Data Controller I

Office of the Municipal Accountant

Step 1.7

AGENCY ACTION
 Accounting staff releases DV to the Treasurer’s Office for issuance of check

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Municipal Accountant

Office of the Municipal Accountant

TOTAL:

FEES TO BE PAID: NONE

PROCESSING TIME: 39 minutes