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Payment of Goods, Civil Works and Consultancy Services-Public Bidding
Payment of Goods, Civil Works and Consultancy Services-Public Bidding
On this service, it requires thorough review of the required documents to be attached on the vouchers which depends on the nature of the disbursements. Aside from this, the availability and source of funds is also checked for the approval of the said disbursement.
Office or Division: Office of the Municipal Accountant
Classification: Complex
Types of Transaction: G2G- Government to Government
Who may avail: MGO Employees
Checklist of Requirements
Checklist of Requirements
Process
Process
Step 1
Step 1
Client employee submits Disbursement Voucher (DV) together with supporting documents.
AGENCY ACTION
Accounting staff records DV and assigns number thereon.
Fees to be Paid: None
Processing Time : 8 minutes
Person Responsible:
Accounting Clerk I
Data Controller I
Office of the Municipal Accountant
Step 1.1
Step 1.1
AGENCY ACTION
Accounting staff checks allotment control if obligation is backed up by available fund
Fees to be Paid: None
Processing Time : 5 minutes
Step 1.2
Step 1.2
AGENCY ACTION
Accounting staff reviews/processes Disbursement Voucher and supporting documents for completeness
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Accounting Clerk I
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.3
Step 1.3
AGENCY ACTION
Accounting staff returns to client’s office DV if not complete
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Accounting Clerk I
Data Controller I
Office of the Municipal Accountant
Step 1.4
Step 1.4
AGENCY ACTION
Accounting staff prepares Journal Entry Voucher
Fees to be Paid: None
Processing Time : 15 minutes
Person Responsible:
Accounting Clerk I
Data Controller I
Office of the Municipal Accountant
Step 1.5
Step 1.5
AGENCY ACTION
Municipal Accountant signs JEV
Fees to be Paid: None
Processing Time : 1 minute
Person Responsible:
Senior Bookkeeper
Office of the Municipal Accountant
Step 1.6
Step 1.6
AGENCY ACTION
Municipal Accountant inspects the completeness of attachments and signs Disbursement Voucher
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Accounting Clerk I
Data Controller I
Office of the Municipal Accountant
Step 1.7
Step 1.7
AGENCY ACTION
Accounting staff releases DV to the Treasurer’s Office for issuance of check
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Municipal Accountant
Office of the Municipal Accountant
TOTAL:
FEES TO BE PAID: NONE
PROCESSING TIME: 39 minutes
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