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Liquidation of Cash Advance-Payroll and Travel
Liquidation of Cash Advance-Payroll and Travel
A cash advance is settled and liquidated either by returning the money advanced if unspent, or by the presentation of regularly accomplished vouchers, giving satisfactory detail of the items thereon paid which must be in accordance with the purpose for which the cash advance was granted, and further supported by proper receipts and other evidence of payment, subject to the result of the post-audit thereof
by the auditor concerned.
Office or Division: Office of the Municipal Accountant
Classification: Simple
Types of Transaction: G2C- Government to Citizens
G2G- Government to Government
Who may avail: MGO Employees/Offices
Checklist of Requirements
Checklist of Requirements
Process
Process
Step 1
Step 1
Payroll- Disbursing Officer submits Report of Disbursement (ROD) with supporting documents.
AGENCY ACTION
Accounting staff receives and records ROD Travel Client/ Employee submits Liquidation Report (LR) together with supporting documents. Accounting staff receives and records LR and assign number thereon.
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.1
Step 1.1
AGENCY ACTION
Accounting staff reviews/processes ROD (For payroll) and LR (for travel) and other Supporting documents
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.2
Step 1.2
AGENCY ACTION
Accounting staff Returns to client’s office if not complete
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.3
Step 1.3
AGENCY ACTION
Accounting staff prepares Journal Entry Voucher
Fees to be Paid: None
Processing Time : 5 minutes
Person Responsible:
Senior Bookkeeper
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
Step 1.4
Step 1.4
AGENCY ACTION
Municipal Accountant signs JEV
Fees to be Paid: None
Processing Time : 1 minute
Person Responsible:
Municipal Accountant
Office of the Municipal Accountant
Step 1.5
Step 1.5
AGENCY ACTION
LR is recorded in the Journal of Cash Disbursement.
Fees to be Paid: None
Processing Time : 3 minutes
Person Responsible:
Accounting Clerk I
Data Controller I
Mgmt. & Audit Analyst III
Office of the Municipal Accountant
TOTAL:
FEES TO BE PAID: NONE
PROCESSING TIME: 24 minutes
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