Liquidation of Cash Advance-Payroll and Travel

Liquidation of Cash Advance-Payroll and Travel

A cash advance is settled and liquidated either by returning the money advanced if unspent, or by the presentation of regularly accomplished vouchers, giving satisfactory detail of the items thereon paid which must be in accordance with the purpose for which the cash advance was granted, and further supported by proper receipts and other evidence of payment, subject to the result of the post-audit thereof

by the auditor concerned.



Office or Division: Office of the Municipal Accountant


Classification: Simple

Types of Transaction: G2C- Government to Citizens

G2G- Government to Government


Who may avail: MGO Employees/Offices

Checklist of Requirements

Process

Step 1

Payroll- Disbursing Officer submits Report of Disbursement (ROD) with supporting documents.

AGENCY ACTION
 Accounting staff receives and records ROD Travel Client/ Employee submits Liquidation Report (LR) together with supporting documents. Accounting staff receives and records LR and assign number thereon.

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.1

AGENCY ACTION
 Accounting staff reviews/processes ROD (For payroll) and LR (for travel) and other Supporting documents

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.2

AGENCY ACTION
 Accounting staff Returns to client’s office if not complete

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.3

AGENCY ACTION
 Accounting staff prepares Journal Entry Voucher

Fees to be Paid: None


Processing Time : 5 minutes

Person Responsible:
Senior Bookkeeper

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

Step 1.4

AGENCY ACTION
Municipal Accountant signs JEV

Fees to be Paid: None


Processing Time : 1 minute

Person Responsible:
Municipal Accountant
Office of the Municipal Accountant



Step 1.5

AGENCY ACTION
 LR is recorded in the Journal of Cash Disbursement.

Fees to be Paid: None


Processing Time : 3 minutes

Person Responsible:
Accounting Clerk I

Data Controller I

Mgmt. & Audit Analyst III

Office of the Municipal Accountant

TOTAL:

FEES TO BE PAID: NONE

PROCESSING TIME: 24 minutes